Executive Assistant – Permanent Full Time

About Wood Buffalo

The Wood Buffalo region is located in northeastern Alberta and is home to the Athabasca oil sands. The urban centre of Wood Buffalo is Fort McMurray (population 75,009 as of 2018). The Wood Buffalo National Park is a UNESCO World Heritage Site covering 44,807 square kilometres of land and is home to North America’s largest population of wild bison.

About The PCN

The Wood Buffalo PCN was established by Fort McMurray’s family physicians in 2006 to increase access to primary care for local residents.

Every family physician in Fort McMurray is a member of the Wood Buffalo PCN. The PCN maintains a Central Clinic team comprised of allied health professionals and administrative staff that help to support quality improvement efforts in local family practice clinics and deliver comprehensive chronic disease management and preventative care programs.

Position Summary

We are seeking a highly motivated and confident individual who can work independently in a fast-paced environment. The Executive Assistant will report directly to the Aspen/Wood Buffalo Executive Director. The Executive Assistant works as a member of the joint management team, providing administrative assistance and support to the Executive Director and Boards of Directors for both Aspen PCN and Wood Buffalo PCN. The position will also provide support to the North Zone Health Neighborhoods. The Executive Assistant will be responsible for the overall organization and smooth operations of the companies.

Knowledge and Skills

Must have excellent organizational, communication and time-management skills. Must have professional and confident phone manners, in-person reception and host abilities
Must be able to perform duties with a high degree of accuracy and attention to detail
Human resource and payroll experience is desirable
Experience dealing with confidential information is mandatory
Advanced knowledge, skill and proficiency with Windows 10 and Microsoft 365 required
Must be able to create professional meeting agendas, minutes, and reports that are congruent with pre-existing templates and branding standards
Advanced knowledge of Excel and MS Outlook; must be adept at managing multiple calendars and extensive contact lists
Proven ability to maintain composure and decorum when communicating with local politicians, doctors, and high-ranking executives

Qualifications

A minimum of five (5) years related EA experience reporting to a senior leader in a medical office setting is required
High School diploma
Completion of a post-secondary Office Administration Certificate from a recognized post-secondary institution
Candidates with a comparable combination of education and experience will also be considered

Conditions of Employment

All candidates will be required to submit a clear Criminal Records Check (including vulnerable sector)
Completion of reference checks
Must have valid driver’s license and own vehicle
Proof of COVID-19 vaccination

To Apply

The Primary Care Network Offers a Competitive Salary and Benefit Package

Please submit your resume and cover letter in confidence to recruitment@wbpcn.ca